Admin Asst/App Processor

Title: Admin Asst/App Processor

State Role Title: NA

Hiring Range: 40,000-50,000

Pay Band: UG

Agency: VA Board of Bar Examiners

Location: Board of Bar Examiners

Agency Website: barexam.virginia.gov

Recruitment Type: General Public - G

Job Duties

• Maintaining and controlling a proprietary applicant database. This includes entering data from applications in a timely manner, updating changes that may occur throughout the examination process, generating reports and letters from the database;

• Answering incoming calls with the assistance of the Receptionist and assisting with requests for information from applicants, other state agencies and the general public;

• Maintain the office and bar application files and manage the Board’s records in accordance with office policy and state guidelines;

• Participate in the organization and accounting of testing materials in a secure manner;

• Forecasting future demands of goods and managing office inventory levels;

• Bar exam administration (all facets);

• Process bar exam applications and their progress until licensure;

• Process applications for the Law Reader Program and maintain applicants’ progress throughout the three-year program;

• Process Foreign Legal Consultant applications;

• Actively support the Board, the Secretary, the Director of Character & Fitness and the Office Manager in the attainment of the Board’s goals and mandates;

• Support and follow the guidelines and policies of the Board;

• Maintain the highest degree of client service satisfaction;

• Complete any and all tasks and special projects as directed by the Board, the Secretary, the Director of Character & Fitness and Office Manager in a timely and efficient manner;

• Mandatory in-state travel twice a year to help administer the bar exam. Travel time per exam is a minimum of three days.

Minimum Qualifications

Strong communication abilities (verbal and written)
Problem solving and critical thinking
Attention to detail
Time management and organization skills

Additional Considerations

Excel and Word preferred
Understanding of legal procedures and laws

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Sherri Pitts

Phone: 804-367-0444

Email: spitts@barexam.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.